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Course Forms

  • Department Initiators are responsible for submitting and monitoring all course forms for their department.
  • Initiators are the contact for their department's forms if there are objections or questions regarding the form submission.  Please note that careful review before submission and prompt responses to inquiries will decrease route times.
  • Each approval stage (Curriculum Preview, Department, College, Grad, Gen-Ed, Honors, Curriculum, Cross-list) has a different review to approve or deny a course. 
  • If forms are submitted with missing information, have policy compliance issues, or there are drastic differences between the syllabus and form, the form will be returned to the department initiator for corrections/clarifications to ensure the department's needs are met.  A new form is not needed as the updates can be applied directly to the returned (*denied) form by the initiator who originally submitted the form, and then the form is resubmitted using the resubmit button under the comment section. 
  • If a department has questions on an approval stage, the Department Course Initiator will need to contact the listed approver(s) on the course form route for the approval stage in question.
  • Analytics can be used to build custom Course Catalog reports through the Student Dashboard-Catalog and Schedule (On Demand Reports - Catalog by Subject, Cat Nbr, Org, & Career). Staff can select “analyze” at the bottom of the report and add custom criteria and fields. Assistance with Analytics reporting is done by UAIR through https://uair.arizona.edu/content/uaccess-analytics as well as their training located at https://uair.arizona.edu/training.
  • For general questions about course forms, submission processes, and approval requirements, please visit our FAQ page.

UA Course Add

Creating a new course that does not currently exist, or adding a new historical record for a course that has been inactive for fewer than two years.

UAccess Add Form

UA Course Modify

Adjusting the catalog information of an already existing course. Title, description, requirement groups, etc.  

UAccess Modify Form

UA Course Inactivate

Used to change a course status to inactive so the course is no longer available to schedule sections.  Historical records remain in the course catalog.

UAccess Inactivate Form

 

*If you have live sections in the Schedule of Classes, departments are responsible for: 

  1. Removing active sections in the Schedule of Classes.
  2. Removals should be done during RCS Open Scheduling or using RCS Section Cancel Forms. Please see the Office of the Registrar’s website for Open Scheduling and section form availability on the RCS Dates and Deadlines page.
  3. Section removal/cancels must be completed for any UA Course Inactivate form prior to Go Live for the first effective term at the latest if tied to a new course add.
  4. UA Course Inactivate forms with live sections will be moved to the next available term along with any related UA Course Add.

Important Dates and Deadlines

Priority Route Start deadlines apply to the Fall/Summer and Winter/Spring terms. Please review them carefully and submit your requests well in advance. For the most up-to-date deadlines, visit the Dates and Deadlines page.

Dates and Deadline

Related Links

Additional Documents

  • Request new Subject Code/Prefix: 
    New prefixes are most likely to be approved when they are associated with a newly approved academic unit and when the proposed program does not overlap with existing programs within the same department or college, or when the program is sufficiently specific or unique that a dedicated prefix would be meaningful and impactful.
  • Request to Establish a Grade Requisite of B or Higher in a Course Form

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